a) Registration by the applicant

The Applicant must use the on-line registration tool to register their request for an STSM (see https://e-services.cost.eu/w3/index.php?id=91)

The following information has to be encoded with the registration:

1. the Action number;
2. the title of the planned STSM;
3. the start and end date;
4. the applicant's details, including key academic details and workplan;
5. the applicant's bank details;
6. the host institution's ;
7. financial data (amount for travel and subsistence).

b) Formal STSM application and annexes

After encoding the information via the on-line registration tool will issue a formal STSM application which has to be downloaded and sent by the applicant electronically (by e-mail as attachment) together with any necessary document which the Applicant may regard as helpful in supporting the application at the evaluation process (such as CV, full workplan, list of publications, motivation letter, letter of support from the home institute etc.) to:

  • the future Host institution of the STSM;
  • the MC Chair or the STSM coordinator.

c) The Grant Holder will send to the Applicant a Grant letter in which he/she is informed about: the approval of the STSM and; the level of the financial grant given. The Applicant has to return this Grant letter, after accepting the grant with his/her signature. 

d) STSM Scientific Report

After completion of the STSM the grantee is required to submit to the host institution and MC Chair (or the STSM coordinator) a short scientific report on the visit within 4 weeks after his/her stay.

It should contain the following information:

  • purpose of the STSM;
  • description of the work carried out during the STSM;
  • description of the main results obtained;
  • future collaboration with host institution (if applicable);
  • foreseen publications/articles resulting or to result from the STSM (if applicable);
  • confirmation by the host institution of the successful execution of the STSM;
  • other comments (if any).